IPMS(UK) Scale Model World - Telford 07 & 08 Nov 2009 - Note to attendees

[Thorvic]

All

News regarding the show set up as announced in IPMS branch & SIG newsletter, plus the IPMS(UK) forum

Access to the Halls during the setup periods on Friday afternoon/evening and Sat/Sun 8-9am is restricted to:-

1. SMW crew
2. Traders
3. Members of Branches & SIGs with a valid IPMS membership AND Exhibitor Pass.

If you have not got an Exhibitor pass then you will be not allowed into the main hall before 9:00am regardless of if you have models to set up on display or not. This also includes any friends & family roped into helping out carrying items
(I would suspect official carers may be exempt from this as some members are frail and do need assistance).

Please note this rule has had to be introduced following complaints last year which highlighted a number of unauthorised people in the halls during the setup period who are not covered under the event insurance at that time.

Therefore if you are exhibiting models and do not have an exhibitor pass please do not attempt to get in on Friday or early Saturday without one as you will most likely be turned away.

(Note if somebody you know decides to treat this as a challenge please ask them to grow up and act like an adult, the rule has been imposed to comply with regulations, blatant breaches that some like to boast about may effect the viability of future events  !!!! spoiling it for everybody ).

Sorry to be the bearer of bad news, but having drawn door duty as a volunteer at previous shows i do know how many people are unaware of the rules or assume they are exempt and attempt to argue the point at the door (Creates a lot of bad attitude as their arguing effects the ability to process through those who are entitled to enter at that time  )

Cheers

Geoff

[Radish]

I knew about the Set-up passes required for Friday, but NOT the need for Saturday and Sunday, as I regularly enter at around 7.30am and as I'm often on duty at 8.30am on "Front of House", this could be a problem, especially as "Set-up" Passes are limited to 4 per branch??
I know it's not a case of "shooting the messenger" as you're only passing on info, but I'm checking with the committee....and "yes", I do know Rob is a member of Bolton so you're getting it, so to speak, from the horse's mouth.
I do forsee lots of problems, though, as many don't read the forum or even go to Branch meetings regularly.
Cheers,

Terry

[Radish]

By the Way, you can still enter HALL 3 at 8am onwards with the public, but NOT Halls 1 and 2 unless you've the required passes/cards.

[NARSES2]

It will cause problems for those on the doors, especially as Terry says "as many don't read the forum or even go to Branch meetings regularly". I for one wouldn't have been aware if Geoff hadn't told me. I rarely look at the IPMS website and I don't have a branch within reasonable public transport range to attend.

Thanks for letting us know Geoff

[Radish]

Branch Passes are now 6...SIG Passes 4.

[lenny100]

this could casue a lot of problems for most sigs like our which are internet based and have members comeing from all over the uk. Me and the wife had decided this year to travel down on the friday to help with the set up and have booked up acomadation acordanly and with this anoncment we sudenly find we have forked out a lot a money for nothing. I know its because of "unathorised " people entering the halls early but surely this is the fault of the security staff and not the sigs traders etc.

[Thorvic]

I knew about the Set-up passes required for Friday, but NOT the need for Saturday and Sunday, as I regularly enter at around 7.30am and as I'm often on duty at 8.30am on "Front of House", this could be a problem, especially as "Set-up" Passes are limited to 4 per branch??
I know it's not a case of "shooting the messenger" as you're only passing on info, but I'm checking with the committee....and "yes", I do know Rob is a member of Bolton so you're getting it, so to speak, from the horse's mouth.
I do forsee lots of problems, though, as many don't read the forum or even go to Branch meetings regularly.
Cheers,

Terry

Yeap Rob mentioned it to us at Club night last week, although the notification actually went out with the Branch & SIG leaders newsletter the weekend before. (Note our Club Sec never mentioned it in the meeting, nor did Rob as we were also hosting Staffordshire Moorland branch that night ).

Thats why i posted the message to pass the word out in advance as many of us can forsee the implications, and lack of communication is obviously going to be a major factor with unrest at the doors.

G

[Thorvic]

this could casue a lot of problems for most sigs like our which are internet based and have members comeing from all over the uk. Me and the wife had decided this year to travel down on the friday to help with the set up and have booked up acomadation acordanly and with this anoncment we sudenly find we have forked out a lot a money for nothing. I know its because of "unathorised " people entering the halls early but surely this is the fault of the security staff and not the sigs traders etc.

.

This is why i was somewhat shocked when told as really needed to be notified much earlier for people to plan accordingly as the general attitude was if your displaying and a current IPMS member then you can set up the stand Fridays evening.

I would suggest those without passes who are booked into accomodation on Friday night, go make the most of the RAF Museum up the road at Cosford then go straight to the Hotel, have a decent breakfast in the morning and stroll over after 9:00am and then set the models up on the display. It means most displays are likely to be in mide setup for the first hour or two but it sounds like everybody is going to be in the same boat.

BTW the Branches & SIGs dont find out till next month what duties they have been assigned or when, so distribution of set up passes can't really occur till the Leaders know whats happening and who will need what ticket.

[Radish]

Actually, Geoff, it's NOT mentioned in the Branch/SIG newsletter which I distributed to Stafford's chaps last week. And I re-read it before I replied.
Don't hastle Geoff though, chaps.
I've posted my response on the IPMS(UK) Forum, but I do realise the need to prevent anyone just walking in.
Hopefully SIGs and Branches get their passes in plenty of time for distribution, and Rob is holding back a small number for those "extras" required.
Luckily, it's possible that there'll be an overlap with Branch/SIG members setting up too.
And remember, Saturday and Sunday allow you to relax with a coffee from 8am in Hall 3.

[Martin H]

As ive said elseware, I can see why they have introduced these passes, but as per usual the exsec have shot them selves in the foot by leaving it so late to inform the membership and send out the passes. At the moment, im not expecting to recieve the SIG's allocation untill early October. Giveing me bugger all time to send them out to those who will need them.

Ill post who the friday SIG crew is in the members section.

[Thorvic]

Actually, Geoff, it's NOT mentioned in the Branch/SIG newsletter which I distributed to Stafford's chaps last week. And I re-read it before I replied.
Don't hastle Geoff though, chaps.

It's on page 2 under SMW2009 second paragraph, i asked Martin for a copy after Rob mentioned in the IPMS forum thread.

Correct i'm only the messenger, upon discovery i thought it should be brought to peoples attention so thay can adjust their plans or contact their branch or SIG in respect of the passes.

Having done door duty in previous years im thinking of the poor volunteer doing his duty and faced with an irate member unaware of the rule and venting their anger at said volunteer.

G

[lenny100]

I am myself defiantly not out to shoot the messenger Geoff, in fact you deserve a medal for letting us all know about this , but i think there will be a lot of trouble at the doors this year and also i believe in fact that this is another nail in the coffin of reasons to spend money on membership of the ipms, as the rewards are quickly being lost.

[Radish]

Only Friday's mentioned in the Set-up, no other mention of Saturday or Sunday. In the past you've only needed an IPMS(UK) Membership card to enter. Personally, if you can enter through the front at 8am (which according to the timetable, you can) into Hall 3, I see no reason why IPMS(UK) members can't continue into Halls 1 and 2.
Perhaps they'll decide again on this issue.
Nothing to do with you, Geoff, but an issue I'll be persueing elsewhere, but not in public as I don't want to stoke flames and there's enough of that already.
Cheers,

Terry

[Nick]

Am I right in thinking the next edition of the IPMS magazine comes out AFTER Telford?
Without this rule being publicised via the main comms method the plan could well fall apart. I would even suggest that a mass email to members regarding this rule, with full explanation, be a good plan. Of course an email list would need to be built.....

I do recall that Exhibitor passes were necessary at previous shows and IIRC the number of passes being issued this year are the same as at previous shows.

[nev]

stroll over after 9:00am and then set the models up on the display. It means most displays are likely to be in mide setup for the first hour or two but it sounds like everybody is going to be in the same boat

That could be fun - dozens of modellers all trying to get in and get their stuff on the stands at the same time...

Ah well.